Physician (Employment) Letter of Intent

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A physician letter of intent is a letter written by a healthcare employer to outline the terms and conditions of a physician’s potential employment. It is essentially a job offer, providing the physician an initial set of terms that may be modified in negotiations. The letter will usually cover salary expectations, contract duration, and the physician’s responsibilities.

Physician (Employment) Letter of Intent

A physician letter of intent is a letter written by a healthcare employer to outline the terms and conditions of a physician’s potential employment. It is essentially a job offer, providing the physician an initial set of terms that may be modified in negotiations. The letter will usually cover salary expectations, contract duration, and the physician’s responsibilities.

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Last updated October 29th, 2024

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A physician letter of intent is a letter written by a healthcare employer to outline the terms and conditions of a physician’s potential employment. It is essentially a job offer, providing the physician an initial set of terms that may be modified in negotiations. The letter will usually cover salary expectations, contract duration, and the physician’s responsibilities.

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How to Use

The physician letter of intent is typically delivered to a physician after a successful interview to offer them employment. The following information should be included.

Compensation – The salary is a key element of the letter. If applicable, other income such as a signing bonus, relocation costs, and housing reimbursements should be specified.

Term of Contract – The letter should state how long the employment term will be. It should also state how many days’ notice either party must be give to end the agreement.

Duties and Responsibilities – The document should spell out the expected duties and responsibilities of the physician.

Benefits – Any benefits, such as health insurance or signing bonuses, should be detailed in the letter.

Binding Terms – Most physician letters of intent state that they are not legally binding. A non-legally binding agreement is likelier to be signed.

Writing Tips

A well-written physician letter of intent can help secure the employer’s ideal candidate. Some elements to consider are:

  • Brevity: A concise letter is generally recommended as it is a preliminary agreement. 
  • Signature: Signing the letter before giving it to the candidate shows the employer’s seriousness.

Sample

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PHYSICIAN LETTER OF INTENT

[EMPLOYER NAME]
[EMPLOYER STREET ADDRESS]
[EMPLOYER CITY, STATE, ZIP]

Date: [MM/DD/YYYY]

[PHYSICIAN NAME]
[PHYSICIAN STREET ADDRESS]
[PHYSICIAN CITY, STATE, ZIP]

Dear PHYSICIAN,

This Letter of Intent is made between [EMPLOYER] (the “Employer”) and [PHYSICIAN] (the “Physician”) and represents basic employment terms. This Letter of Intent is non-binding and not meant to represent a formal contract but instead relays the terms from which an employment agreement (the “Agreement”) can be negotiated in good faith.

1. TERM. Employment shall begin on [MM/DD/YYYY] and end:
☐ – On the date of [MM/DD/YYYY].
☐ – Other: [OTHER TERM].

If either party wishes to terminate this Agreement, termination must be made with at least [#] days’ notice.

2. DUTIES AND RESPONSIBILITIES. The Physician agrees to provide the following Service(s):

[DESCRIBE DUTIES AND RESPONSIBILITIES]

3. WORKING HOURS. Working days and hours shall be [#] days per week, [#] hours a day.

4. COMPENSATION. The base salary under the Agreement would be in the amount of $[AMOUNT] per year.

5. BENEFITS. Physician would be eligible to receive [#] days paid vacation. Physician will be entitled to participate in a ☐ 401(k) retirement plan, a ☐ profit-sharing agreement, or ☐ other benefit plan (listed below).

Other Benefits: [OTHER BENEFITS].

6. INSURANCE. Employer agrees to the following insurance coverage:

[LIST INSURANCE COVERAGE]

7. CME/PROFESSIONAL MEETINGS. Physician shall be entitled to attend continuing medical education courses, seminars, and professional meetings as may be required to maintain Physician’s license and board certification or to maintain Physician’s technical sufficiency. The Employer shall provide Physician with a $[AMOUNT] CME allowance and $[AMOUNT] for professional meetings.

8. CONFIDENTIALITY. All negotiations regarding the employment contract between the Employer and Physician shall be confidential and are not to be disclosed with anyone other than respective advisors and internal staff of the Parties and necessary third (3rd) parties.

9. ADDITIONAL TERMS AND CONDITIONS.
[ADD ANY ADDITIONAL TERMS AND CONDITIONS HERE]

10. GOVERNING LAW. This Agreement shall be governed under the laws in the State of [STATE NAME].

11. SIGNATURES.

Employer Signature: ___________________________ Date: [MM/DD/YYYY]
Print Name: [EMPLOYER PRINTED NAME]

Physician Signature: ___________________________ Date: [MM/DD/YYYY]
Print Name: [PHYSICIAN PRINTED NAME]