Employee Equipment Agreement Form

Employee Equipment Agreement Form

An employee equipment agreement form is used to record when an employee takes out company equipment. The document also informs the employee of their responsibility to maintain the equipment in working condition and to return it upon their departure from the company.

Last updated June 14th, 2025

An employee equipment agreement form is used to record when an employee takes out company equipment. The document also informs the employee of their responsibility to maintain the equipment in working condition and to return it upon their departure from the company.

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Sample

EMPLOYEE EQUIPMENT AGREEMENT

EMPLOYER INFORMATION

Employer: [EMPLOYER NAME] Supervisor: [SUPERVISOR NAME]

EMPLOYEE INFORMATION

Name: [EMPLOYEE NAME] Address: [EMPLOYEE ADDRESS]
Phone #: [EMPLOYEE PHONE #] Employee #: [EMPLOYEE ID #]
Position/Title: [EMPLOYEE POSITION/TITLE]

EQUIPMENT INFORMATION

Make: [EQUIPMENT MAKE] Model: [EQUIPMENT MODEL]
Serial #: [EQUIPMENT SERIAL #]
Additional Info: [ADDITIONAL INFORMATION]

TERMS

By signing this form, I, the employee, acknowledge that the equipment above is in working order and that I agree to the following terms:

  1. The equipment is to be used for company purposes only;
  2. If the equipment is damaged (excluding normal wear and tear), lost, or stolen outside of company premises or off company time, I am responsible for any repair or replacement costs; and
  3. Upon separation from the company, I will return the equipment in good working order. If I fail to return the equipment upon separation from the company, or if it is damaged (excluding normal wear and tear), I authorize a payroll deduction to cover any replacement costs the company might incur.

Employee Signature:                                                               Date: ______________
Print Name:[EMPLOYEE NAME]

Sources

  1. 1910.132(h)(1)