Employee Warning Notice

Create Document

Employee Warning Notice

An employee warning notice notifies an employee that violated a work policy that they must correct their misconduct. Completed by the employee’s supervisor or employer, it provides a clear record that the employee was warned on a certain date for a certain action or inaction.

Create Document
PDF
Word
ODT

Last updated July 13th, 2025

Document Preview

An employee warning notice notifies an employee that violated a work policy that they must correct their misconduct. Completed by the employee’s supervisor or employer, it provides a clear record that the employee was warned on a certain date for a certain action or inaction.

Downloads: 14
  1. Home »
  2. Employee Forms »
  3. Write Up »
  4. Warning

Using an Employee Warning Notice

A written notice can be given to an employee who has neglected workplace rules or duties (e.g., coming to work late, performance issues, poor behavior). That said, a written or verbal warning is generally not legally required before taking disciplinary action.

At-will employees can be terminated without prior warning or notice. Employees under contract, a union collective bargaining agreement, or who work in the public sector may require justification for termination.[1]

Sample

PDF, MS Word, ODT

EMPLOYEE WARNING FORM

EMPLOYEE INFORMATION

Employee Name: [EMPLOYEE NAME] Employee Department: [EMPLOYEE DEPARTMENT]
Employee Title: [EMPLOYEE TITLE]  Employee ID #: [EMPLOYEE ID #]
Supervisor Name: [SUPERVISOR NAME]  Date: [MM/DD/YYYY]
Previous Discipline Meeting Date: [MM/DD/YYYY]

REASONS FOR WARNING

☐ Absenteeism
☐ Tardiness
☐ Policy Violation
☐ Procedure Violation
☐ Fighting
☐ Poor Performance
☐ Language
☐ Rudeness
☐ Overtime Refusal
☐ Other: [REASON]

Details of actions: [VIOLATION DETAILS]

CORRECTIVE ACTIONS

The following corrective action must be taken by the employee. Failure to do so will result in further disciplinary action, up to and including termination: [CORRECTIVE ACTIONS]

ACKNOWLEDGMENT

The employee’s signature below confirms that the contents of the warning were discussed with them. It does not necessarily indicate an agreement that the infraction occurred.

Employee Signature:                                                               Date: ______________
Print Name:[EMPLOYEE NAME]

Supervisor Signature:                                                               Date: ______________
Print Name:[SUPERVISOR NAME]

Sources

  1. Termination Guidance for Employers