Employee Termination Letter

An employee termination letter informs an employee that their term of employment has ended. The document outlines the reasons for termination, the date of their last day of work and paycheck, and any applicable benefits, severance pay, or other compensation they will receive.

Employee Termination Letter

An employee termination letter informs an employee that their term of employment has ended. The document outlines the reasons for termination, the date of their last day of work and paycheck, and any applicable benefits, severance pay, or other compensation they will receive.

Last updated October 22nd, 2024

An employee termination letter informs an employee that their term of employment has ended. The document outlines the reasons for termination, the date of their last day of work and paycheck, and any applicable benefits, severance pay, or other compensation they will receive.

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When to Use

Presenting employees with a termination letter is one of the preferred methods for ending the relationship as it displays a high level of professionalism. It’s not usually a legal requirement, but there are many benefits, including:

  • Proof of termination in the event of a lawsuit or dispute or for unemployment eligibility.
  • Clarification of the post-employment process.
  • Explanation of compensation (severance and other benefits) and the expiration of benefits (medical, retirement, etc.).

State Requirements

A written letter of termination is legally required only in the following states:


Sample

Download: PDF, Word (.docx), OpenDocument

EMPLOYEE TERMINATION LETTER

[EMPLOYER NAME]
[EMPLOYER STREET ADDRESS]
[EMPLOYER CITY, STATE, ZIP]

Date: [MM/DD/YYYY]

[EMPLOYEE NAME]
[EMPLOYEE STREET ADDRESS]
[EMPLOYEE CITY, STATE, ZIP]

Dear [EMPLOYEE],

This letter is to inform you that your position at [COMPANY] has been terminated as of [DATE]. The reason for termination is as follows: [PROVIDE REASONS FOR TERMINATION].

Your last day of work will be [DATE], and you will receive your last paycheck no later than [DATE].

Please review the following information regarding your termination:

[PROVIDE DETAILS CONCERNING SEVERANCE, BENEFITS, UNCLAIMED VACATION DAYS, RETURN OF PROPERTY, ETC.].

Thank you for your contributions during your employment.

Best regards,
[EMPLOYER SIGNATURE]
[PRINTED NAME]