Letter of Intent to Vacate

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A letter of intent to vacate informs a landlord that the tenant is ending their lease. Also known as a “notice to vacate,” this letter usually provides 30 days’ notice, though the exact amount required will vary on the lease or state in which the property is located. The form states where the tenant’s security deposit should be sent and that a property inspection is required before vacating. 

Letter of Intent to Vacate

A letter of intent to vacate informs a landlord that the tenant is ending their lease. Also known as a “notice to vacate,” this letter usually provides 30 days’ notice, though the exact amount required will vary on the lease or state in which the property is located. The form states where the tenant’s security deposit should be sent and that a property inspection is required before vacating. 

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Last updated November 7th, 2024

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A letter of intent to vacate informs a landlord that the tenant is ending their lease. Also known as a “notice to vacate,” this letter usually provides 30 days’ notice, though the exact amount required will vary on the lease or state in which the property is located. The form states where the tenant’s security deposit should be sent and that a property inspection is required before vacating. 

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How to Write

A letter of intent to vacate generally involves the following:

Parties Information – The letter must identify the tenant, landlord, and property address.

Lease and Departure Date – The date the lease was signed or tenancy began as well as the move out date should be provided.

Address for Deposit – The address where the landlord can forward the tenant’s security deposit.

Move-out Inspection – A statement that the landlord must inspect the premises on the last date of occupancy or when convenient for both parties.

Notice Amount – The amount of notice provided to the landlord before the tenant vacates.

Sample

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LETTER OF INTENT
TO VACATE

Date: [DATE]

[SENDER (e.g., TENANT) NAME]
[SENDER STREET ADDRESS]
[SENDER CITY, STATE, ZIP]

[RECIPIENT (e.g., LANDLORD) NAME]
[RECIPIENT STREET ADDRESS]
[RECIPIENT CITY, STATE, ZIP]

RE: Intent to Vacate Rental Unit

1. THE TENANT. [TENANT NAME] (the “Tenant”).

2. THE LANDLORD. [LANDLORD NAME] (the “Landlord”).

3. LOCATION OF PROPERTY. [PROPERTY ADDRESS] (the “Premises”).

4. TERMINATION OF LEASE. The purpose of this Letter is to inform the Landlord that the Tenant intends to terminate their lease, dated the [DATE OF LEASE].

5. VACATE DATE. The Tenant shall vacate the premises no later than [DEPARTURE DATE] days after the delivery of this letter.

6. SECURITY DEPOSIT. The security deposit shall be returned to the following address, in full or minus any deductions: [RETURN ADDRESS].

7. MOVE-OUT INSPECTION. The Landlord and Tenant agree to inspect the Premises together on the final date of occupancy or any date that the parties have agreed upon.

8. UTILITIES. The Tenant shall be responsible for turning off all utilities when they move out. The Landlord must inform the Tenant in a timely manner if they wish to transfer the accounts to their name.

Tenant’s Signature: ___________________