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Business Bill of Sale Form

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A business bill of sale is a form that transfers an individual’s ownership of a company to a buyer in exchange for payment. The document is kept for the buyer’s records, allowing them to prove that they are now the rightful owner should the need arise. It can be used in conjuncture with business sales of any structure, including partnerships, sole proprietorships, LLCs, corporations, and non-profits.


What is a Business Bill of Sale?

business bill of sale is evidence that a person transferred their ownership in a business to another party. Depending on the structure of the company, this can include the transfer of shares, stocks, or the company as a whole. This also includes the assets of the company, which can make up a significant portion of the business’ value.

Business Bill of Sale vs. Purchase Agreement

A business bill of sale and a purchase agreement are used during a business sale transaction but at different steps in the selling process. A business purchase agreement is created with the purpose of establishing the key terms and conditions of the sale, which will be negotiated by the parties before it is signed. Once the purchase agreement is signed, any conditional matters outlined in the agreement must be met by both parties, such as the completion of consent and approval forms, providing estoppel certificates, and allowing the buyer to access the premises and records of the company. After all conditions have been met and money has changed hands, a bill of sale can be used to document the transaction, and a copy can be kept for the parties’ records.

How to Use?

The bill of sale is used at the end of the selling process, after the parties have sorted out the financials and how they plan on transitioning. For businesses that require a significant amount of inside knowledge to manage, the buying party will often require that the seller remain in an advisory role to mentor and guide them for the first few months (up to a year) after the purchase.

Completing the bill of sale is one of the easiest steps, as the form is short and can be filled out and signed in a matter of minutes. To complete the form, the parties must perform the following steps:

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1. Provide the Names of the Buyer and Seller

At the top of the document, enter the date in which both parties will be signing the form. Then, in the proceeding eight (8) fields, provide the full names and addresses of both the buyer and seller.

2. Specify the Business Details

Enter the official name of the company, followed by the state in which it was incorporated and its principal address.

3. List the Purchase Price

Enter the total monetary amount ($) the buyer will be paying for the business entity. Then, type the day, month, and year in which the money will exchange hands.

4. Sign the Form

Both the buyer and seller need to sign and print their names onto the document. Although not mandatory, the parties should have their signatures witnessed (who also have to print and sign their names) OR notarized. This proves the signatures of both parties are real, and that they both understood what they were signing.


Download: PDF, Word (.docx), OpenDocument

Frequently Asked Questions

Do I need a business broker?

Potentially. If you have limited experience in negotiating business dealings, aren’t sure how to value your company, or don’t know where to begin finding a buyer, hiring a broker can reduce a lot of the stress that comes with selling a business.

Do I get to keep our accounts receivables?

Typically, yes. When one sells their business, the money they have in their accounts is almost always kept. If the business sells for $10M, and you have $1M saved, you keep $11M. However, if you have $750k in liabilities, these will need to be paid off, meaning you would retain the remaining $250k.

Will I need to sign a non-compete agreement?

Most likely yes. While negotiable, the purchasing entity commonly requires the seller to sign a non-compete that restricts them from directly competing with their customers. For physical businesses, this usually means prohibiting the seller from operating a business within a specific number of miles of the establishment (such as 800 miles).