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Equipment Bill of Sale Form

An Equipment Bill of Sale Form is a selling document that provides a buyer with proof that they acquired equipment legally. The form can be completed by either party so long the information written is accurate. The completion of the bill of sale comes after payment has been received by the seller, whether it’s in the form of a credit/debit charge, cash, or a certified check.


What is an Equipment Bill of Sale?

An equipment bill of sale is a general-use form that can be used for selling relatively anything. Traditionally, equipment is defined as heavy-duty tools and machinery used for excavating, transporting, lifting, crushing, and manipulating other objects or ground. However, anything that is can be used to accomplish a task or further a goal can be grouped as equipment, such as football gear, scuba-diving apparatus’, garage tools, medical instruments, and more. The form consists of only one (1) page and provides space for naming the buyer and seller, describing the equipment, detailing how payment was (or will be) made, and the signatures of all involved parties.

Where to Sell Equipment

Large (expensive) equipment is often sold in-person, although it can be advertised online. Equipment that can be easily shipped, however, can be sold online without ever communicating with the buyer. Whatever the type of equipment that is being sold, the seller can benefit greatly by creating an online listing for their equipment. Those looking to sell equipment can use the following free and paid services to advertise their equipment:

  • EquipmentTrader – For heavy duty construction-type machinery and tools. Listings start at $24.95.
  • MachineryTrader – For selling construction machinery and other heavy-duty equipment. The first listing is free.
  • Facebook Marketplace / Groups – Finding groups dedicated to heavy machinery sales can be a great way of advertising to a specific niche of buyers. If the equipment is smaller, listing on the marketplace can provide the seller with significant exposure.
  • Craigslist – Like a trustworthy piece of equipment, Craigslist is a solid choice for listing used or new machinery for sale. Just be ready to sift through low ball offers and other spam-like emails on your way to finding an interested buyer.


Download: Adobe PDF, MS Word (.docx), OpenDocument

How to Write

Download: Adobe PDF, MS Word (.docx), OpenDocument (.odt)

Step 1 – Buyer & Seller Names

Write the full monetary amount the buyer will (or has) paid to the seller for the listed equipment. Then, write the seller’s full name, followed by their mailing or business address. Repeat for the buyer in the next two (2) fields.

Step 2 – Equipment Information

There are six (6) fields that can be used for providing a full breakdown of the equipment.

Step 3 – Payment

In the first field, enter the amount ($) the seller is paying the buyer. This should be the same amount that was entered on the first line of the form. Then, check the box that corresponds to the buyer’s payment method. If none of the options apply, check “Other” and write the type of payment method used.

Step 4 – Signatures

In the paragraph above the signing fields, write the day, month, and year in which the transaction is being finalized. This can be the same date in which the parties sign the document. Then, both the seller and buyer must print and sign their names, as well as write the date (mm/dd/yyyy) in which they recorded their signatures onto the form. If desired, the parties can have the act of them signing the form witnessed by up to two (2) witnesses. If this is done, both witnesses must sign, print, and date the form.