Dress Code Policy Form

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Dress Code Policy Form

A dress code policy form is used by employers to set clear expectations for appropriate workplace attire. Creating a written policy ensures transparency and enables companies to set standards for professionalism and workplace safety. Employers can use this form to give examples of unacceptable and acceptable attire, hygiene requirements, and enforcement protocols.

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Last updated August 8th, 2025

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A dress code policy form is used by employers to set clear expectations for appropriate workplace attire. Creating a written policy ensures transparency and enables companies to set standards for professionalism and workplace safety. Employers can use this form to give examples of unacceptable and acceptable attire, hygiene requirements, and enforcement protocols.

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Dress Code Laws

In most cases, employers may implement a blanket dress code in the workplace, even if it conflicts with some employees’ practices or beliefs. However, a dress code policy cannot discriminate against a particular nationality, such as banning a specific culture’s traditional attire.[1]
The policy must be modified if an employee requests an exception due to religious practices or a disability.

What’s Included

Dress code policies vary depending on the company and the nature of the business. The policy should reflect the company’s culture and business goals. The document should state acceptable and unacceptable attire, that staff are expected to be clean and hygienic, and what will happen if there is a violation.

Employers should be aware of what terms like “business casual” and “business professional” mean so that they can write a clear and consistent policy.

Business Professional

  • Formal wear, which is typical in corporate or legal environments
  • Neutral colors
  • Suit, tie, dress, skirt suit, pantsuit, dress shoes, heels, etc.
  • Formal accessories such as cufflinks, minimalist jewelry, watches
VS

Business Casual

  • More relaxed, yet sharp look
  • Brighter colors and patterns may be acceptable
  • Button-down shirt, polo shirt, slacks, jeans, skirts, flats, etc.
  • More unique accessories and jewelry may be appropriate

Sample

PDF, MS Word, ODT

[EMPLOYER NAME]
DRESS CODE POLICY
This dress code policy helps to ensure a consistent professional appearance as colleagues and for our customers and visitors. Every employee is expected to present themselves in a clean, professional manner and maintain good hygiene.

APPROPRIATE CLOTHING

Pants:
[DESCRIBE APPROPRIATE PANTS/BOTTOMS]
Shirts:
[DESCRIBE APPROPRIATE SHIRTS/TOPS]
Shoes:
[DESCRIBE APPROPRIATE FOOTWEAR]

INAPPROPRIATE CLOTHING

Clothing must be clean and free of holes or tears. It will not be permitted to wear clothing with offensive designs, that is too tight, revealing, or inappropriately short for the workplace.

Employees are invited to request an exemption for religious, cultural, or disability reasons.

Employees will be informed of dress code violations and expected to correct them immediately. Repeated violations may result in disciplinary action.

EMPLOYEE SIGNATURE

Employee Signature:                                                          Date:
Print Name: [EMPLOYEE NAME]

Sources

  1. U.S. Equal Employment Opportunity Commission – Prohibited Policies