Updated on February 10th, 2023
A disc jockey (DJ) contract is used when a client hires a DJ to provide music for an event. The document outlines all the necessary details of the DJ’s work, including the venue location, event date, event time, service fees, and overtime rates. Cancelation and refund policies may be included to protect the parties in the event of unforeseen circumstances. For instance, the parties can specify resolution procedures in advance to prepare for a power outage.
What to Include in a Disc Jockey Contract
DJ & Client Information
A disc jockey contract will include the name and address of the service provider (the DJ) and the client who hired them. If either party is a business, the contract should instead provide the company’s information (i.e., entity name and business address).
When hiring a DJ, it’s important that the agreement explains all the event information to avoid misunderstandings down the line. Some event details that should be written into the contract include:
- Name of the venue (if any)
- Location, date, and time of the DJ event
- Type of event (e.g., wedding, house party)
- Duration of the event
A short explanation of the DJ’s responsibilities should be stated in the contract. Apart from playing music, the DJ may also be in charge of hosting duties (a.k.a., emceeing), lighting, and video playback.
Pricing terms will be included in the contract to define the DJ’s service fee and to specify any other pricing details, such as overtime rates or deposit amounts.
Cancelation & Refund Policies
The contract should describe whether or not the service arrangement can be canceled before the event date. If the contract can be ended early, the form should state the procedures for cancelation, including any refund policies.
When to Use a Disc Jockey Contract
A disc jockey contract is created when a DJ and their client want to get the details of the working relationship on paper (as opposed to a handshake agreement). The agreement should be made in advance of the event date. The earlier the contract is signed, the better, as it gives the DJ enough time to source the equipment they need and create a suitable playlist for the occasion.
The following are a few events/gigs that generally require a DJ contract:
- For mobile DJs:
- School dances
- Birthday parties
- Private company events
- For non-mobile DJs:
- Nightclub gigs
- Radio programs
- Karaoke host
Advantages of a Disc Jockey Contract
When a written contract is used to define the service relationship, there are several advantages for both the client and the DJ, including the following:
- Clear Expectations: The contract records what was agreed on between the parties, eliminating any uncertainty regarding pricing, event details, and service obligations.
- Legal Protection: If a legal dispute arises, the contract can help either party defend their case and protect themselves from liability.
- Confidentiality: The contract has a confidentiality clause that secures the client’s customer lists and other business information.
- Independent Contractor Verification: A disc jockey contract affirms that the DJ is an independent contractor. This affirmation helps prove to the IRS that an employment relationship does not exist.