A cleaning subcontractor agreement allows contractors to hire professionals to help them take on residential or commercial cleaning projects. Using this agreement, the prime contractor can avoid taking on employees and hire and release subcontractors based on their workload. The agreement will detail the subcontractor’s responsibilities and whether they must provide equipment, materials, or transportation.
Proper execution of this document will provide specifics regarding compensation, project completion, insurance, and termination terms.
CLEANING SERVICES CONTRACT
1. THE PARTIES. This Cleaning Services Contract (the “Agreement”) is made this [MM/DD/YYYY] by and between:
Client: [CLIENT NAME] with a mailing address of [ADDRESS], (the “Client”) and
Cleaner: [CLEANER NAME] with a mailing address of [ADDRESS] (the “Cleaner”).
The Cleaner and the Client are each referred to herein as a “Party” and, collectively, as the “Parties.”
2. TERM. This Agreement shall commence on [MM/DD/YYYY] and can be terminated by either party with written notification made at least [#] days’ in advance.
3. CLEANER’S SERVICES. The Cleaner agrees to perform the following services: [LIST CLEANING SERVICES] (the “Services”).
4. CLEANING LOCATION. The Cleaner shall perform their Services at the following location: [ADDRESS WHERE CLEANING WILL OCCUR].
5. PAYMENT. The Client agrees to pay the Cleaner the following for the Services performed: (check one)
☐ – $[AMOUNT] / Hour
☐ – $[AMOUNT] / per Cleaning
☐ – Other: [OTHER TERMS, IF APPLICABLE].
Hereinafter known as the “Compensation.” The Client shall pay the Cleaner within seven (7) days of receiving an invoice, following the inspection of the Services performed as mentioned in Section 6.
6. INSPECTION OF SERVICES. Any Compensation shall be subject to the Client inspecting the completed Services of the Cleaner. If any of the Services performed by the Cleaner are incomplete or unsatisfactory, the Client shall have the right to notify the Cleaner, at which time the Cleaner shall promptly correct such work within a reasonable time.
7. ADDITIONAL TERMS.
[LIST ANY ADDITIONAL PROVISIONS HERE (OPTIONAL)].
8. SIGNATURES. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the day and year first above written.
Client’s Signature: _______________________ Date: [MM/DD/YYYY]
Print Name [CLIENT NAME]
Cleaner’s Signature: _______________________ Date: [MM/DD/YYYY]
Print Name [CLEANER NAME]
Before completing a subcontractor agreement, the prime contractor will often have already secured cleaning contracts for which they need to hire additional help. The contractor should then have a clear picture of what they need, and can use a contract to reach a mutually beneficial agreement with the subcontractor. This document should include the following:
- Parties’ Information – The names and contact information of the contractor, subcontractor, and client;
- Services Description – What services the subcontractor agrees to perform;
- Location – Where the subcontractor will carry out their duties;
- Beginning and End of Contract – When the work will begin and when the completion of the work is expected;
- Compensation – How much will the subcontractor make, and when will payment be issued;
- Termination – The termination terms of the agreement;
- Dispute Resolution – A manner in which disputes will be handled; and
- Signatures – The signatures of both contractor and subcontractor to make the agreement binding.
Cleaning subcontractors are professionals that handle the cleaning of residential or commercial buildings on behalf of a prime contractor. They are self-employed individuals that work as independent contractors and may take on commercial or residential cleaning projects. Some typical jobs and responsibilities that a subcontractor might take on include:
- Cleaning houses or apartments;
- Custodial services for local businesses;
- Window washing for buildings and high-rises;
- Power washing surfaces;
- Rental car cleaning;
- Carpet cleaning;
- Real-estate cleanup; and
- Job-site cleanup.
Requirements for cleaning subcontractors vary from state to state and sometimes even from city to city. It is up to the subcontractor to ensure they adhere to local insurance and licensing requirements.
Licensing and Permits
Though most states do not require any special certification or licensing to become a cleaning subcontractor, many states do require subcontractors to obtain a service contractor’s license or a cleaning business license to perform their duties legally.
Furthermore, some jurisdictions require special permits or licenses for cleaning contractors operating pressure washers or disposing of hazardous or environmentally harmful waste. Since cleaning products offer a fire hazard, some jurisdictions also require a fire permit to store these materials.
Insurance and Surety Bonds
Though state laws differ on the insurance requirements for subcontractors, many clients will not accept bids from cleaning subcontractors if they do not have the following:
- Surety Bonds – These bonds protect clients from theft-related losses during a cleaning contract.
- Insurance – Protects the subcontractor against any liability, including third-party injury, client property damage, tools, and equipment coverage.