Create Document
Fill & Sign
Adobe PDF
Microsoft Word
OpenDocument
HVAC Licensing
Most states require individuals to complete certified training programs, gain work experience, and obtain a license before becoming HVAC subcontractors. In some states, licensure is regulated on a municipal level. It’s best to check with the local authorities to determine specific licensing requirements.
Why It’s Used
An HVAC subcontractor agreement is used to establish legally binding terms for the working relationship between a contractor and the subcontractor they’ve hired to provide HVAC services. It ensures each party has proof of what was agreed to, including the:
- Scope of Work – Project details, deliverables, and the completion timeline.
- Payment Terms – Fees and payment dates.
- Term (Duration) – Start and end dates of the contract.
- Expenses – Responsibilities for materials, labor, transportation, and other expenses.
- Required Licenses – The condition that the subcontractor be fully licensed.
The agreement also makes it clear that the HVAC specialist is not an employee of the contractor or client, and they are responsible for their own taxes, tools, and scheduling.
Sample
Download: PDF, Word (.docx), OpenDocument
HVAC SUBCONTRACTOR AGREEMENT
This Subcontractor Agreement (“Agreement”) is made as of [MM/DD/YYYY] between [SUBCONTRACTOR NAME] (“Subcontractor”) and [CONTRACTOR NAME] (“Contractor”).
1. SERVICES. The Subcontractor shall provide HVAC services to the Contractor in accordance with the terms and conditions of this Agreement. The services to be performed by the Subcontractor include the installation and maintenance of HVAC systems and equipment, as described as follows: [DESCRIBE SERVICES].
2. TERM. This Agreement shall commence on [MM/DD/YYYY] and terminate upon completion of the services as described in Section 1.
3. PAYMENT. The Contractor shall pay the Subcontractor for their services at the rate of $[AMOUNT] per [PAYMENT FREQUENCY (E.G., HOUR)]. Payment shall be made within [#] days of completing the services.
4. EXPENSES. The Subcontractor shall be responsible for all expenses related to their services, except for the following: [LIST EXPENSES TO BE PAID BY CONTRACTOR].
5. INSURANCE. The Subcontractor shall maintain and provide evidence of general liability and workers’ compensation insurance with limits of no less than $[AMOUNT] prior to the performance of any services by the Subcontractor and shall maintain such insurance during the term of this Agreement.
6. INDEMNIFICATION. The Subcontractor shall indemnify, defend, and hold harmless the Contractor and its affiliates from all liabilities, claims, damages, and costs, including attorney fees, arising from the Subcontractor’s performance under this Agreement.
7. INDEPENDENT CONTRACTOR. The Subcontractor is an independent contractor, and neither the Subcontractor nor their employees or contract personnel are or shall be deemed the Contractor’s employees.
8. REQUIRED LICENSES. All parties to this Agreement, including other subcontractors and the parties’ employees and agents, must be licensed per state laws governing their trade.
9. TERMINATION. This Agreement may be terminated by either party upon [#] days’ written notice to the other party.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written above.
Subcontractor’s Signature: _________________________
[SUBCONTRACTOR PRINTED NAME]
Contractor’s Signature: _________________________
[CONTRACTOR PRINTED NAME]