A college roommate agreement is a form used for setting general rules and expectations for students sharing the same dorm or apartment. The document provides a means of all roommates coming to terms on topics such as study hours, guests, cleaning, utilities, food, possessions, smoking/drinking, parties, and more.
Unlike lease agreements signed with a landlord, a college roommate agreement is a more “friendly” document, as it focuses on promoting a friendly atmosphere and reducing the likelihood of confrontation.
Also known as a:
- “Dorm room agreement”
- “University roommate agreement”
- “Residence hall roommate agreement”
Roommate agreement – A binding document for non-students sharing the same rented apartment, condominium, or home.
Who’s it for?
When should it be completed?
Is it legally binding?
What to Include in the Agreement
The sections that should be included in the agreement are those that most often lead to conflict. Because the agreement is designed to have the roommates get on the same page instead of locking them into a serious contract, the roommates can add anything they feel could be an issue down the road. If the roommates don’t know each other prior to moving in, they should use the agreement as a chance to learn about one another.
Recommended topics to include in the agreement:
- Cleaning – Even though the majority of college dorms aren’t equipped with a kitchen or bathroom doesn’t mean conflict can’t result. Dirt, clutter, and possessions can clutter footpaths and common areas in no time at all. Establishing a day or two (2) during the week in which all roommates clean is recommended.
- Privacy – In a one (1) room dorm, privacy can be hard to come by. While some roommates may take it to the extreme with tape lines marking boundaries, simply setting rules on belongings and food sharing is most likely all that is needed.
- Guests – With dorms being a tight squeeze as is, visitors that overstay their welcome can become a source of ill will among roommates fast. To get around this, roommates can establish limits on the number of guests and/or the times that guests are permitted in the dorm.
- Quiet / study times – To ensure roommates have a dedicated time to study and sleep, setting times during the week (and weekend if desired) is highly recommended.
- Dispute resolution – The roommates should establish the steps they agree to take in the event there is an argument. This can include going to a trusted third (3rd) party to review both sides, or consulting an RA to help reach a compromise.
A note about roommates: At the end of the day, an agreement won’t stop a roommate from mistreating the others if he or she doesn’t respect them from the start. A roommate contract only works among those that treat one another with the fairness and respect they deserve. If a roommate is having trouble with another touching/stealing their belongings, keeping them up late hours of the night, or not respecting their privacy, the best thing the roommate can do is leave and find another roommate.
How to Write
Step 1 – Date & Roommate Names
Enter the date in which the roommates are completing the agreement, followed by the names of each roommate.
Step 2 – The Room
Write the name of the university or college on the first line, followed by the name of the building and the dorm or room number (#).
Step 3 – Cleaning
Specify the day(s) of the week in which the room should be cleaned by all of the roommates. If the roommates will share all of the cleaning tasks on the day(s) written, check the first box. If not, check the second box and enter the tasks each roommate is responsible for (e.g. “Johnny – Mopping”).
Step 4 – Study Hours
Study hours are a break of time that gives the roommates a chance to study without distractions. The time the roommates set should give ample time to cover studying, but also shouldn’t interfere with dinner and other activities. Once the times have been entered, check whether the study times include weekends or not.
Step 5 – Sleep Times
In the same fashion as was done in step 4, write the start and end times in which the roommates are restricted from making noise. If the times should include weekends, check the first box. Otherwise, check “do not include weekends”.
Step 6 – Belongings
Personal possessions are a topic that commonly leads to arguments among roommates. In the first section, list the types of items that cannot be borrowed by the roommates (ex: clothes, hygiene products, etc.). On the line, write the types of belongings that can be used with permission from the other roommates (ex: electronics, sports equipment, speakers, etc.). Finally, write the types of objects that can be used anytime without permission by the roommates (ex: TV, furniture, etc.).
Step 7 – Shared Costs
If the roommates agree to share the costs of food or other supplies, write them on the two (2) lines provided. Then, check the box corresponding to whether the costs will be shared weekly or monthly.
Step 8 – Additional Terms & Conditions
Here, anything the roommates wish to include that wasn’t covered by the agreement can be written.
Step 9 – Signatures
All roommates will need to record their signatures (with eSign or by hand), write their date next to their signature, and print their name in full. Once completed, a copy should be sent to each roommate. Printing out a master copy and placing it in a common area is a great way to keep the rules fresh in everyone’s mind.