Employment Verification Letter

An employment verification letter is a form that confirms an individual’s employment status and income. This type of letter is provided by an employee’s current or past employer and includes the employee’s position, duties, employment type (part-time/full-time), salary, and length of employment. 

Last updated December 1st, 2023

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Employment Verification Letter Sample

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Date: [MM/DD/YYYY]

To whom it may concern:

Please accept this letter as confirmation that [NAME] is was employed at [COMPANY NAME] starting on [MM/DD/YYYY] and ending on [MM/DD/YYYY] (if applicable).


Type: Full-time Part-time basis of [#] hours per week.

Income: $[AMOUNT] per hour annually.

Description of Duties: [LIST EMPLOYEE DUTIES]

Signature ________________________ 
Print Name: [NAME]
Title: [TITLE]

How to Write

Step 1 – Requesting Party

Typically the party that is requesting employment information on an individual will send the verification letter to the employer with their contact information at the top. This allows the employer to send it to the correct address when they’ve completed it.

Step 2 – Employer Information

After receiving the verification letter, the employer will provide their name, address, and phone number at the top of the page as well as the current date.

Step 3 – Employee Information

The employer should provide the following employee information:

  • Employee name
  • Employment status (current or former)
  • Company name
  • Employment start date
  • Employment end date (if applicable)
  • Position/title
  • Schedule (full-time/part-time and hours)
  • Income
  • List of duties

Step 4 – Employer Signature

The employer or a representative of the company must sign the letter and provide their name and title. The letter should be sent back to the requesting party for review.

When Verification is Required

Companies and agencies may need to confirm an individual’s income and employment status for a number of reasons. An employment verification letter may be required when going through the following processes:

  • Borrowing – Opening a line of credit, taking out a loan, or obtaining a mortgage with a financial institution or loan entity.
  • Employment – Applying for a new or secondary job.
  • Immigration – Acquiring a green card (employment or family-based) or a visa (work, business, or tourist.)
  • Leasing – Renting real property or vehicles.
  • Permanent Residency – Applying for permanent residency through an employer with a Petition for Employee Beneficiary (USCIS Form I-140).
  • Social Benefits – Qualifying for income-dependent social benefits, such as welfare, child care, subsidized housing, SNAP, disability assistance, etc.

Related Forms

Rental Lease Agreement – A legal contract between a landlord and a tenant for rental property.


Download: PDFWord (.docx)OpenDocument

Employment Contract – A document signed by an employer and employee to establish the terms of employment.


Download: PDFWord (.docx)OpenDocument