VIN Verification Form

VIN Verification Form

Last updated June 3rd, 2024

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VIN verification form is a form that individuals must fill out when registering an out-of-state motor vehicle in states that require vehicle identification number (VIN) verification. Most states have a specific form that should be used and require the signature of an authorized third-party inspection agency.

States that Require Out-of-State VIN Verification (23)

Why Out-of-State VIN Verification is Required

The main purpose of VIN verification is to confirm that a vehicle has not been stolen. Motor vehicle thieves often replace or obscure the VIN of a stolen vehicle to eliminate its traceability. By inspecting the VIN and ensuring that all of the vehicle’s parts match, the inspecting agent or officer can ensure that it has not been stolen or tampered with. The inspector will also see if the vehicle has been branded as salvage or junk, which may make it ineligible for registration.

Sample

Download: PDFWord (.docx)OpenDocument

VIN VERIFICATION FORM

 

The State of [STATE NAME] permits out-of-state, licensed motor vehicle dealerships and authorized agents to verify motor vehicle identification numbers. The letter must be on dealership letterhead and contain the following content:

VIN VERIFICATION

Verification Date: [MM/DD/YYYY]
Vehicle Year: [VEHICLE YEAR]
Make: [VEHICLE MAKE]
Model: [VEHICLE MODEL]
VIN: [VIN]

I, the undersigned, certify that I have physically inspected the above-described vehicle and find the vehicle identification number (VIN) to be identical to the number recorded in this letter.

Inspector’s Signature: ___________________________ Date: [MM/DD/YYYY]

Print Name: [INSPECTOR’S NAME]
Position/Title: [POSITION/TITLE]
Agency or Entity Name: [AGENCY/ENTITY NAME]
Phone Number: [AGENCY/ENTITY PHONE #]

NOTICE: Any erasures or alterations in the content of the letter may void this document.