HVAC Service Contract Template

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An HVAC service contract is an agreement that creates an independent contractor relationship between an HVAC service provider and their client. The contract covers the scope of services, the cost, how and when payment will be made, the frequency of scheduled maintenance visits, and the inspection of services.

HVAC Service Contract Template

An HVAC service contract is an agreement that creates an independent contractor relationship between an HVAC service provider and their client. The contract covers the scope of services, the cost, how and when payment will be made, the frequency of scheduled maintenance visits, and the inspection of services.

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Last updated January 29th, 2025

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An HVAC service contract is an agreement that creates an independent contractor relationship between an HVAC service provider and their client. The contract covers the scope of services, the cost, how and when payment will be made, the frequency of scheduled maintenance visits, and the inspection of services.

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Service Contract Benefits

Implementing HVAC (Heating, Ventilation, and Air Conditioning) service contracts allows service providers to retain long-term clients, which creates more cash flow and, in turn, steady business growth.

A service contract ensures that the client and HVAC service provider are on the same page regarding the services to be rendered and their associated costs. It also helps build the client’s trust by including clauses such as the inspection of services and mutual indemnification.

HVAC Service Contract Types

While there are many ways to bundle HVAC services, a contract will generally fall into one of these three categories:

  1. Preventative Maintenance: This cost-effective option includes regular maintenance services, such as inspecting, testing, and cleaning equipment.
  2. Full Labor: These contracts cover all preventative maintenance and also include labor required for repairs and replacement of parts.
  3. Full Coverage: Full coverage contracts include all the above as well as on-call emergency services.

Sample

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HVAC SERVICE CONTRACT

1. THE PARTIES. This HVAC Contract (the “Agreement”) made on [MM/DD/YYYY] (the “Effective Date”) is by and between [CONTRACTOR NAME], with a mailing address of [CONTRACTOR ADDRESS] (the “Contractor”), and [CLIENT NAME], with a mailing address of [CLIENT ADDRESS] (the “Client”).

2. TERM. The term of this Agreement shall commence on [MM/DD/YYYY] and terminate on the date of [MM/DD/YYYY].

3. SERVICES. The Contractor agrees to provide the following: [DESCRIBE SERVICES TO BE PERFORMED]. Hereinafter known as the “Services.”

4. PAYMENT AMOUNT. The Client agrees to pay the Contractor $[RATE]/Hour for the Services. Hereinafter known as the “Compensation.”

5. PAYMENT METHOD. The Client shall pay the Compensation every week, beginning on [MM/DD/YYYY].

6. SCHEDULE. The Service Provider will adhere to the following maintenance schedule: [DESCRIBE MAINTENANCE SCHEDULE].

7. INDEPENDENT CONTRACTOR STATUS. The Contractor, under the code of the Internal Revenue Service (IRS), is an independent contractor and neither the Service Provider or their employees or contract personnel are, or shall be deemed, the Client’s employees.

8. ADDITIONAL TERMS AND CONDITIONS. [ADD ADDITIONAL INSTRUCTIONS, TERMS, CONDITIONS].

IN WITNESS WHEREOF, the Parties hereto agree to the above terms and have caused this Agreement to be executed in their names.

Client’s Signature: _________________________ Date: _______________
Printed Name: _________________________

Contractor’s Signature: _________________________ Date: _______________
Printed Name: _________________________