Security Incident Report Template

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Security Incident Report Template

A security incident report documents the details of a criminal event, accident, or unusual occurrence that takes place during a security officer’s shift. It should be completed immediately after the incident to ensure all key information is recorded, including what happened, when, the names of those involved, and the actions taken in response.

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Last updated August 25th, 2025

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A security incident report documents the details of a criminal event, accident, or unusual occurrence that takes place during a security officer’s shift. It should be completed immediately after the incident to ensure all key information is recorded, including what happened, when, the names of those involved, and the actions taken in response.

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How to Write

  • Incident Type – Theft, suspicious activity, injury, etc.
  • Description of Incident – What happened, date, time, and location.
  • Party Information – Names and contact information of anyone involved (if available).
  • Response Measures – Actions taken in response (e.g., contact police, secure scene).
  • Evidence Taken – Reference to photographs, security footage, or other evidence.

California Reporting Requirements

In California, a security guard report must be filed with the police within seven business days of any incident involving the discharge of a firearm, a physical altercation, or the use of a deadly weapon.[1]

Sample

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SECURITY INCIDENT REPORT

SECURITY GUARD INFORMATION

Full Name: [FILER NAME] Date of Birth: [DATE]

Phone: [PHONE] E-Mail: [E-MAIL] Address: [ADDRESS]  

Registration/License No.: [REG. OR LICENSE NO. (IF APPLICABLE)] Expiration Date: [DATE]

Signature:                                                               Date: [DATE]

INCIDENT DETAILS

Date of Incident: [MM/DD/YYYY] Time: [TIME] ☐ AM ☐ PM

Location: [INCIDENT LOCATION]

Incident Type: ☐ Trespassing ☐ Theft / Burglary ☐ Vandalism ☐ Fire / Smoke
☐ Assault ☐ Safety Hazard ☐ False Fire Alarm ☐ Accident ☐ Other: [OTHER TYPE]

Describe the Incident: [DESCRIBE INCIDENT]

PARTIES INVOLVED

  1. Full Name: [NAME] Phone: [PHONE] E-Mail: [E-MAIL]
    Address: [ADDRESS]  
    Identification: ☐ Driver’s License No.: [DL NO.] ☐ Passport No.: [PASSPORT NO.]
    ☐ Other: [OTHER IDENTIFICATION NO.]
  2. Full Name: [NAME] Phone: [PHONE] E-Mail: [E-MAIL]
    Address: [ADDRESS]  
    Identification: ☐ Driver’s License No.: [DL NO.] ☐ Passport No.: [PASSPORT NO.]
    ☐ Other: [OTHER IDENTIFICATION NUMBER]

INJURIES

Was anyone injured? ☐ Yes ☐ No
If yes, describe the injuries: [DESCRIBE INJURIES]

ACTIONS TAKEN

Police Notified? ☐ Yes ☐ No If yes, was a report filed? ☐ Yes ☐ No

Evidence Collected: ☐ Photos ☐ Video Footage ☐ Witness Statements ☐ Physical Items
☐ Other: [OTHER EVIDENCE]

Evidence Notes: [ADDITIONAL EVIDENCE INFO]

Describe any other actions taken in response to the incident: [DESCRIBE RESPONDING ACTIONS]

MEDICAL SERVICES

Was medical treatment provided? ☐ Yes ☐ No ☐ Refused
If yes, where was medical treatment provided? ☐ On site ☐ Hospital ☐ Other: [OTHER]

Sources

  1. CA Dept. of Cons. Affairs – Submitting Incident Reports and Notice of Violent Acts