Board Member Offer Letter

Board Member Offer Letter

Last updated November 16th, 2023

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A board member offer letter is a formal invitation for an individual to join an organization’s board of directors. The letter explains the organization’s mission statement, meeting schedule, and why they believe the recipient should join.

Sample

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BOARD MEMBER OFFER LETTER

[SENDER NAME AND TITLE]
[ORGANIZATION NAME]

[MAILING ADDRESS]
[PHONE]
[INSERT LOGO]

Date: [DATE]
RE: BOARD MEMBER INVITATION

Dear [CANDIDATE NAME],

We are writing you to offer a position on the Board of Directors of [ORGANIZATION NAME]. We are a [DESCRIBE ORGANIZATION], and our mission is to [ORGANIZATION OBJECTIVE].

We believe that your experience in [CANDIDATE BACKGROUND] would make you an invaluable asset to our board and would greatly help shape our organization’s future. In particular, [INVITATION REASONS] will give us the ability to achieve our goals and initiatives.

Being a board member will provide you with an opportunity to [MEMBER BENEFITS]. Members are required to [MEMBER OBLIGATIONS] as well as attend scheduled board meetings. Such meetings are held [MEETING FREQUENCY], and each will be approximately [DURATION] in duration. Compensation for membership is as follows: [COMPENSATION] 

If interested, please respond to this invitation by [DATE] with your acceptance, and we will be in touch with additional information. Don’t hesitate to reach out if you have any questions.

Sincerely,
_________________________
[SENDER NAME]
[SENDER TITLE]

When to Use

A board member offer letter can be used by the board of a non-profit organization, a for-profit company, or a government agency. It is sent to individuals with expertise in a field or good character to contribute their knowledge and judgment to the board.

What to Include

When putting together a board member offer letter, the following points should be addressed:

  • Introduction. The letter should begin with a greeting, followed by a description of the organization and its goals and values.
  • Reasons for invitation. The writer should specify why the candidate is being invited (including achievements, credentials, and qualities) as well as how they align with the organization’s mission.
  • Member information. The benefits of joining the board, compensation, member responsibilities, and meeting frequency are all generally included as well.
  • Closing words. The letter will often close with the date by which the position must be accepted or rejected. The writer should sign and indicate their title within the organization at the bottom.