Updated on July 29th, 2023
An employment offer letter places a request for an individual to accept a position for full or part-time work. It is commonly sent by a hiring party that includes the title, position, and pay.
By Type (9)
- At-Will Employment
- Board Member
- Customer Service
- Independent Contractor
- Part-Time Employee
- Salaried Employee
EMPLOYMENT OFFER LETTER
RE: OFFER OF EMPLOYMENT
Dear [CANDIDATE’S NAME],
We are writing you to offer employment and to join our organization under the following terms:
This letter represents a ☐ binding ☐ non-binding offer and is valid for [#] days. Thank you for considering us as a possibility for employment.
I formally accept the position offered in this letter and agree to authorize a legally binding employment contract within a reasonable time period.
Print Name: _________________________
What Happens AFTER an Employee Accepts?
After a candidate accepts a position there are a few steps that must be completed before they can be considered a legal employee:
- Employment Contract – A legal document that binds an employer and employee to a working relationship.
- USCIS Form I-9 (Employment Eligibility Verification) – A form used to prove an employee can work in the United States.
- IRS W-4 Form – Required to be collected and used for the employer to understand how much money to withhold from the employee’s pay.
- Background Check – Or known as a consumer report is often obtained by the employer to ensure the employee being hired hasn’t committed violent crimes or fraud in the past.
- Withholding Taxes – Signup the employee to a payroll service to collect withholding taxes from the individual.
- Onboarding Checklist – Give the employee an onboarding checklist that helps them get set up with the new position.
- Employee Handbook – Includes the company’s policy regarding vacation time, “at-will” employment, overtime pay, paid time off (PTO), maternity leave, and employee benefits.