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Employment (Job) Offer Letter Templates (9)

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Updated on July 29th, 2023

An employment offer letter places a request for an individual to accept a position for full or part-time work. It is commonly sent by a hiring party that includes the title, position, and pay.

By Type (9)

  1. At-Will Employment
  2. Board Member
  3. Consultant
  4. Customer Service
  5. Independent Contractor
  6. Internship
  7. Part-Time Employee
  8. Salaried Employee
  9. Volunteer

Sample

EMPLOYMENT OFFER LETTER

[EMPLOYER’S NAME]
[MAILING ADDRESS]
[WEBSITE URL]
[PHONE]
[E-MAIL]		 [INSERT LOGO]

Date: [DATE]

RE: OFFER OF EMPLOYMENT

Dear [CANDIDATE’S NAME],

We are writing you to offer employment and to join our organization under the following terms:

POSITION DETAILS
a.) Title: [POSITION]
b.) Start Date (est.): [START DATE]
c.) Pay: $[AMOUNT] ☐ per Hour ($/HR) ☐ per Year (salary)
d.) Type: ☐ Full-Time ☐ Part-Time
e.) Benefits: [ADD BENEFITS]
f.) Time-Off: [ADD VACATION + PERSONAL DAYS]

This letter represents a ☐ binding ☐ non-binding offer and is valid for [#] days. Thank you for considering us as a possibility for employment.

Sincerely,

_________________________
[PRINT NAME]
[TITLE]

Employee’s Acceptance

I formally accept the position offered in this letter and agree to authorize a legally binding employment contract within a reasonable time period.

Signature: _________________________
Print Name: _________________________

What Happens AFTER an Employee Accepts?

After a candidate accepts a position there are a few steps that must be completed before they can be considered a legal employee:

  1. Employment Contract – A legal document that binds an employer and employee to a working relationship.
  2. USCIS Form I-9 (Employment Eligibility Verification) – A form used to prove an employee can work in the United States.
  3. IRS W-4 Form – Required to be collected and used for the employer to understand how much money to withhold from the employee’s pay.
  4. Background Check – Or known as a consumer report is often obtained by the employer to ensure the employee being hired hasn’t committed violent crimes or fraud in the past.
  5. Withholding Taxes – Signup the employee to a payroll service to collect withholding taxes from the individual.
  6. Onboarding Checklist – Give the employee an onboarding checklist that helps them get set up with the new position.
  7. Employee Handbook – Includes the company’s policy regarding vacation time, “at-will” employment, overtime pay, paid time off (PTO), maternity leave, and employee benefits.