A Virginia motor vehicle bill of sale establishes a motor vehicle transaction between a private seller and a buyer. This document certifies that a sale took place on a particular date, states how much the buyer paid the seller, conveys what type of vehicle was sold, and includes the signatures of one (1) or both of the parties to authenticate the transaction. A bill of sale is required when titling and registering a vehicle under the new owner’s name. If the vehicle is more than five (5) years old, the seller can use the official bill of sale provided by Virginia DMV to record the transaction, also referred to as a Vehicle Price Certification (Form SUT-1). All transactions involving vehicles that were manufactured within the last five (5) years can use the bill of sale provided below.
Virginia Vehicle Registration/Titling
The title of a recently purchased vehicle must be transferred to the new owner and registered under their name after the transaction is complete. Completing the title transfer and registration processes will involve the following steps:
- Seller must transfer the title of the vehicle to the buyer by completing the “Assignment of Title by Owner” and “Application for New Owner Certificate of Title and Registration” sections on the title. If the vehicle is new, they must provide the MCO or MSO and complete an Application for Title and Registration (Form VSA 17A).
- The seller must record the mileage in the assignment section of the title. If it is an out-of-state title, they may complete the Odometer Disclosure Statement (Form VSA 5) instead.
- Buyer must visit the nearest DMV customer service center or DMV Select office and hand over the following forms and documentation:
- Title of vehicle (or MCO/MSO and Form VSA 17A) with mileage information
- Odometer Disclosure Statement (if mileage wasn’t provided on the title)
- Proof of address
- Proof of purchase (the sale price on title, a buyer’s order, or a bill of sale)
- A 4.15% Motor Vehicle Sales and Use Tax will be calculated using the purchase price and charged to the buyer in addition to the $15 titling fee.
- The buyer can now register their vehicle by completing an Application for Registration (Form VSA 14), providing proof of insurance (or pay the $500 uninsured motor vehicle fee), and paying the appropriate registration fee.