Employee Forms

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Employee Forms

Employee forms are used to help employers onboard and manage their staff. They include job applications, termination letters, direct deposit authorization, and emergency contact forms. These are not formal contracts between employer and employee, but rather tools used to streamline business administration.

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Last updated July 13th, 2025

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Employee forms are used to help employers onboard and manage their staff. They include job applications, termination letters, direct deposit authorization, and emergency contact forms. These are not formal contracts between employer and employee, but rather tools used to streamline business administration.

Downloads: 13

By Type

Attendance Policy Form
Background Check Authorization Form
Bereavement Policy Form
Dress Code Policy
Employment Eligibility Verification (Form I-9)
Employee Emergency Contact Form
Employee Equipment Agreement Form
Employment Offer Letter
Employee of the Month Nomination Form
Employee Write-up Form
Final Paycheck Acknowledgment Form
Job Application
Non-Disclosure Agreement (NDA)
Time Off Request

Onboarding New Employees

The following forms are generally needed when a new hire joins a company:

Employee’s Withholding Certificate (Form W-4) – Completed by an employee for their employer to calculate the amount of federal income tax to withhold from their pay. A state-level W-4 form is also typically required.

Employment Eligibility Verification (Form I-9) – The employer and employee must complete this form to verify the employee’s eligibility to work in the U.S.

Direct Deposit Authorization Form – Allows an employer to deposit an employee’s pay directly into their bank account.

Sample

EMPLOYMENT OFFER LETTER

[EMPLOYER NAME]
[MAILING ADDRESS]
[PHONE]
[E-MAIL]
[WEBSITE URL]

Date: [DATE]

RE: OFFER OF EMPLOYMENT

Dear [CANDIDATE NAME],

We are writing you to offer employment and to join our organization under the following terms:

  1. Title: [POSITION]
  2. Job Description: [JOB DESCRIPTION]
  3. Start Date (est.): [START DATE]
  4. Pay: $[AMOUNT] ☐ hourly ($/hr) ☐ yearly (salary)
  5. Type: ☐ Full-Time ☐ Part-Time
  6. Number of Hours: [HOURS] per [PERIOD]
  7. Benefits: [BENEFITS]
  8. Time-Off: [VACATION/PERSONAL DAYS]
  9. Location: [ADDRESS]

This letter represents a ☐ binding ☐ non-binding offer and is valid for [#] days. Thank you for considering us as a possibility for employment.

Sincerely,
_________________________
[PRINT NAME]
[TITLE]

Acceptance

I formally accept the position offered in this letter and agree to authorize a legally binding employment contract within a reasonable time period.

Signature: _________________________
Print Name: [PRINT NAME]