Sample

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SALARIED EMPLOYEE OFFER LETTER

[EMPLOYER NAME AND TITLE]
[COMPANY NAME]
[COMPANY ADDRESS]

[INSERT LOGO]

Date: [DATE]

RE: OFFER OF SALARIED EMPLOYMENT

Dear [CANDIDATE NAME],

We are pleased to inform you that you have been selected for the [JOB TITLE] position at [COMPANY NAME]. This is a [FULL/PART TIME] position, and you will be expected to work from [WORK SCHEDULE], starting on [START DATE]. You will report directly to [SUPERVISOR’S NAME].

In this role, you will be required to [DESCRIBE RESPONSIBILITIES].

We are happy to offer you a salary of $[AMOUNT], which will be paid on a [PAY SCHEDULE] basis via [PAYMENT METHOD]. In addition, we are also offering a benefits package which will include [DESCRIBE BENEFITS].

Please note that this offer is for at-will employment and may be terminated at any time for any legal reason.

Please sign and return this letter by [RETURN DATE] if you accept the position.

Feel free to contact us if you have any questions.

Sincerely,

_________________________

[SENDER NAME AND TITLE]
[SENDER PHONE NUMBER]
[SENDER EMAIL]

What to Include

Every salaried employment offer letter should contain clear details so that the new employee has an accurate understanding of the offered position. The letter will generally include the following:

The employer’s name and contact information
The date the employer drafts the letter
The candidate’s name and the title of their role, should they accept
The employee’s responsibilities and duties
The salary, payment schedule, and how they will be paid
Any benefits the employer will offer
When the candidate can expect to start work
The deadline for acceptance and a place for the candidate to sign
A closing statement

At-Will Employment

In most states, employment is presumed to be “at-will,” meaning the employer or the employee can terminate the working relationship at any time for any legal reason. To ensure the candidate is aware of this, many offer letters will inform them that there is no contract term and the employer retains the right to terminate the employment relationship at any time.