Notarized Bill of Sale Form

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A notarized bill of sale is a document used to transfer possession of personal property from one person or entity to another. It contains a notary section that confirms the identity of the parties and validates their signatures. The primary purpose of notarizing the document is to prevent fraud, though it may also be a requirement depending on the property being sold.

Notarized Bill of Sale Form

A notarized bill of sale is a document used to transfer possession of personal property from one person or entity to another. It contains a notary section that confirms the identity of the parties and validates their signatures. The primary purpose of notarizing the document is to prevent fraud, though it may also be a requirement depending on the property being sold.

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Last updated January 7th, 2025

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A notarized bill of sale is a document used to transfer possession of personal property from one person or entity to another. It contains a notary section that confirms the identity of the parties and validates their signatures. The primary purpose of notarizing the document is to prevent fraud, though it may also be a requirement depending on the property being sold.

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Notarization Explained

Notarization is the act of having a notary public or government-commissioned official authenticate the signature on a document by completing the following steps:

  1. Verify the identity of the signing party.
  2. Establish that the signer understands the document’s contents.
  3. Confirm they’re signing of their own free will.
  4. Witness the person sign the form (not always a requirement).

Once the signature has been provided, the notary will sign their own name and place their official seal onto the document.

When Notarization is Required

In most states, the DMV requires a notarized bill of sale when registering a vehicle. Notarization may be required when selling the following as well:

Regardless of the property being sold, getting a notary to authenticate a bill of sale is often recommended.

Where to Notarize a Bill of Sale

In Person

Notaries public can often be found at the following types of locations by searching “notaries near me” on Google:

  • Financial institutions
  • Photocopy shops
  • Libraries
  • Colleges
  • Accountant/tax preparer offices
  • Law offices
  • Post office/shipping stores

Online

Notarization can be done online by uploading a bill of sale (or any other document) to the eSign homepage and selecting “Sign + Notarize” when prompted.

Sample

Download: PDF, Word (.docx), OpenDocument

NOTARIZED BILL OF SALE

This agreement has been made between the following:

Buyer: [BUYER NAME]
Address: [ADDRESS]

Seller: [SELLER NAME]
Address: [ADDRESS]

The date of the sale shall occur on [MM/DD/YYYY].

The Buyer agrees to pay $[AMOUNT] for the following: [DESCRIBE THE PROPERTY BEING SOLD] (hereinafter known as the “Property”).

The Property is to be sold free and clear of any liens, encumbrances, or mortgages. The Seller certifies to be the legal and true owner of the Property and it is to be sold in “as-is” condition.

IN WITNESS WHEREOF, the Buyer and Seller agree to the terms of this Bill of Sale.

Buyer’s Signature: ____________________ Date: [SIGNING DATE]
Printed Name: [BUYER NAME]

Seller’s Signature: ____________________ Date: [SIGNING DATE]
Printed Name: [SELLER NAME]

CERTIFICATE OF ACKNOWLEDGMENT

State of [NOTARY: STATE]
County of [NOTARY: COUNTY]

On [NOTARY: DATE], before me, [NOTARY: NOTARY NAME] personally appeared [BUYER NAME] and [SELLER NAME], proved to me on the basis of satisfactory evidence to be the persons whose names are subscribed to the within instrument and acknowledged to me that they executed the same in their authorized capacities and that by their signatures on the instrument, the persons or the entity upon behalf of which the persons acted, executed the instrument.

WITNESS my hand and official seal,

Notary Signature: ____________________ Date: [NOTARY: SIGNING DATE]
Printed Name: [NOTARY: NOTARY NAME]

My Commission Expires: [NOTARY: EXPIRATION]

(seal)