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Motor Vehicle Bill of Sale Form

motor vehicle bill of sale is a form that serves as a means of documenting a transaction in which a monetary payment was made in exchange for the ownership of a car or truck. The bill of sale accompanies the title, which is signed by the vehicle’s seller upon signing the bill of sale. The form can be used for any motor vehicle types, including passenger cars, trucks, SUVs, sports cars, commercial vehicles, and more.

By State

Contents

Required Information

When selling a motor vehicle, the vehicle’s seller will need to enter the following information regarding themselves, the vehicle, and the individual making the purchase:

  • The buyer and seller’s name, addresses, and contact information (phone# + email);
  • The vehicle’s VIN (a 17-character code that is completely unique to the vehicle);
  • The vehicle’s make, model/trim, year,

How to Transfer a Car Title

While the title-transferring process varies depending on the state, the process generally goes as follows:

  1. The seller downloads and fills-in a bill of sale.
  2. The parties sign their names in the designated spots (thus making it official).
  3. The seller signs the title over to the buyer. If the vehicle is registered in Arizona, Kentucky, Louisiana, Montana, North Carolina, Ohio, Oklahoma, or Pennsylvania, the parties will need to have their signatures notarized (click “Notarize a Document” on the homepage).
  4. Once all signatures have been recorded onto the form, the buyer is now the official title-holder (owner) of the vehicle. They can now register the vehicle as their own, obtain car insurance, and inspect the vehicle (unless the inspection is covered by a previous inspection).

Online Registration Renewal + Fees

The following table provides a 1) a link to each state’s online registration renewal for motor vehicles, and 2) the fee(s) that the vehicle’s owner will be required to pay.

STATE REGISTRATION LINK REGISTRATION FEES
Alabama In-person registration only. Tag Fee Schedule
Alaska Reg. Renewal (Alaska.gov) MRVRT Cost
Arizona Vehicle Reg. Renewal Reg. Fees
Arkansas Vehicle Reg. Renewal Fee Schedule
California Online Reg. Renewal Calculate My Fees
Colorado Renew Vehicle Reg. Sec. 42-3-306
Connecticut Renew Your Vehicle Reg. Fees for Registration
Delaware Online Services Fees / Fee Calculator
Florida GoRenew List of Fees
Georgia Georgia DRIVES e-Services Fees, Fines, & Penalties
Hawaii Vehicle Reg. Renewal Reg. Information
Idaho Vehicle Reg. Renewal Registration Fees
Illinois License Plates Renewal Fees
Indiana myBMV.com Reg. Fees and Taxes
Iowa Vehicle Reg. Renewal Fees by Vehicle Type
Kansas iKan Services Vehicle Reg. (Scroll)
Kentucky Vehicle Reg. Renewal Reg. Renewal (Scroll)
Louisiana Vehicle Reg. Renewal Registration Fees
Maine Rapid Renewal Reg. Fees (by plate)
Maryland Registration Renewal Fees for Reg. Plates
Massachusetts Mass.gov Reg. Renewal Schedule of Fees
Michigan Michigan Quick Renewal Fees for Registrations
Minnesota Renew Registration Tax Tables
Mississippi Online Tag Renewal Tax Fees
Missouri License Plate Renewal Motor Vehicle Fees
Montana Reg. Renewal Service Vehicle Title & Reg.
Nebraska Reg. Renewal App Reg. Fees & Taxes
Nevada Online Vehicle Reg. Vehicle Reg. Fees
New Hampshire Contact Local Municipality Vehicle Registrations
New Jersey Registration Renewal Registration & Title Fees
New Mexico Renew Vehicle Reg. Fees for Registering
New York Renew Registration Fees & Taxes
North Carolina myNCDMV Registration Fees
North Dakota MV Reg. Renewal Fee Schedules
Ohio BMV Online Renewal Site BMV – All Fees
Oklahoma OK Cars (See “Renewals”) Tag, Tax, Title & Fees
Oregon DMV2U eServices Registration Fees
Pennsylvania Online Vehicle Services Payments and Fees
Rhode Island Vehicle Reg. Renewal Fee Schedule
South Carolina Complete Reg. Renewal Registration Fees
South Dakota SDCars Online Portal Registration Fees
Tennessee TNCountyClerk State Registration Fees
Texas Reg. Renewal Fee Chart
Utah Renewal Express Registration Fees
Vermont DMV Express Registration Fees
Virginia Renew Vehicle Reg. DMV Fees
Washington Renew Vehicle Tabs Fee Information
West Virginia Vehicle Reg. Renewal Fees Brochure
Wisconsin License Plate Renewal Vehicle Fees
Wyoming By County County-specific

How to Write

Download: Adobe PDF, MS Word (.docx), OpenDocument (.odt)

Step 1 – Enter the Vehicle’s Specs

To identify the exact vehicle being sold, the following information will need to be typed into the form:

  1. Make (e.g. “Toyota”)
  2. Model (e.g. “Corolla”)
  3. Style / Body Type (e.g. “4-door sedan”)
  4. Year (e.g. “2012”)
  5. Color (e.g. “Red”)
  6. Odometer Reading (e.g. “84,520”)
  7. VIN # (e.g. “9324G54657K8791A3”)

Step 2 – Name the Buyer and Seller

After entering all of the specs on the vehicle, it’s time to specify the contact information of both the buyer and seller. The following will need to be entered:

  1. The date the parties are completing the form (in “mm/dd/yyyy” format);
  2. The buyer’s full name;
  3. The buyer’s address (street, city, state, & ZIP code);
  4. The buyer’s phone number (optional, but recommended);
  5. The buyer’s email address (optional, but recommended);
  6. The seller’s full name;
  7. The seller’s address;
  8. The seller’s phone number (optional, but recommended); and
  9. The seller’s email address (optional, but recommended).

Step 3 – Select the Transaction Type

Select the type of transaction the parties are engaging in by checking one (1) of the three boxes shown:

  1. Payment: the most common option. The buyer pays the seller a monetary amount for the vehicle.
  2. Gift: the seller will be giving the vehicle to the buyer at no cost. An estimation of the vehicle’s value should still be entered.
  3. Trade-in: if the buyer will be providing the seller with a car or truck in exchange for their vehicle, both vehicle’s values should be written. Then, in the table, the make, model, type, year, VIN #, and odometer reading of the trade-in should be written.

Step 4 – Choose the Payment Method

Select the payment type that the buyer will be making for the vehicle by checking the corresponding box. If taxes are included in the purchase price, check “Yes”, if not, check “No”. The seller can specify any additional terms and conditions in the box provided.

Step 5 – Confirm the Mileage

The form includes a disclosure statement, which is a federally-mandated section used for confirming that the mileage amount entered on the first (1st) page is accurate. In the space, write the name (or names) of the seller(s), and check either of the two (2) boxes if the statements apply. If the statements do not apply, both boxes should be left unchecked.

Step 6 – eSign it

Type the date (mm/dd/yyyy) the bill of sale becomes official. At a minimum, the form must be signed by the seller and the buyer, although the form contains space for an additional signer and buyer (if any). Each signer will need to print their name legibly to the right of their signature. The fields for the two (2) witnesses is optional. If the form will be notarized, do NOT sign until directed to do so by the Notary Public.

Step 7 – Have it Notarized

If the buyer intends to register the vehicle, they will most likely have to have the signatures on the document notarized. The parties cannot sign until they are directed to do so by the Notary. It’s important to know that notarization may be optional depending on the state in which the parties reside. If it isn’t required, the notarization area can be left blank.