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Notarized Bill of Sale Form

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notarized bill of sale is a document designed to transfer possession of personal property from one person or entity to another. It contains fillable fields to allow for notarization, which is the process of having a certified third party witness the seller and buyer’s signatures. The primary purpose of notarizing a form is to prevent fraud. Without notarization, a person could attempt to pass a fake bill of sale (along with the seller’s forged signature) in an effort to claim the property as their own. Motor vehicles, RVs, motorcycles, and other types of property that are registered with the state require that proof of ownership documents contain notary acknowledgment.

Contents

Sample

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NOTARIZED BILL OF SALE

This agreement has been made between the following:

Buyer: [BUYER NAME]
Address: [ADDRESS]

Seller: [SELLER NAME]
Address: [ADDRESS]

The date of the sale shall occur on [MM/DD/YYYY].

The Buyer agrees to pay $[AMOUNT] for the following: [DESCRIBE THE PROPERTY BEING SOLD] (Hereinafter known as the “Property”).

The Property is to be sold free and clear of any liens, encumbrances, or mortgages. The Seller certifies to be the legal and true owner of the Property and it is to be sold in “as-is” condition.

IN WITNESS WHEREOF, the Buyer and Seller agree to the terms of this Bill of Sale.

Buyer’s Signature: ____________________ Date: [SIGNING DATE]
Printed Name: [BUYER NAME]

Seller’s Signature: ____________________ Date: [SIGNING DATE]
Printed Name: [SELLER NAME]


CERTIFICATE OF ACKNOWLEDGMENT

State of [NOTARY: STATE]
County of [NOTARY: COUNTY]

On [NOTARY: DATE], before me, [NOTARY: NOTARY NAME] personally appeared [BUYER NAME] and [SELLER NAME], proved to me on the basis of satisfactory evidence to be the persons whose names are subscribed to the within instrument and acknowledged to me that they executed the same in their authorized capacities and that by their signatures on the instrument, the persons or the entity upon behalf of which the persons acted, executed the instrument.

WITNESS my hand and official seal,

Notary Signature: ____________________ Date: [NOTARY: SIGNING DATE]
Printed Name: [NOTARY: NOTARY NAME]

My Commission Expires: [NOTARY: EXPIRATION]

(seal)


What is Notarization?

Notarization is the act of having a government-commissioned representative verify that the signature on a document is legitimate. This involves:

  1. Ensuring the signer is who they say they are (their identity must be verified);
  2. Establishing that the signer understands what they are signing;
  3. Confirming they’re signing at their own discretion; and
  4. Witnessing the person signing the form.

Once the signer has inscribed their signature, the Notary will sign their own name, place their official stamp onto the document, and write information that identifies who they are. This can all be done digitally or in person.

When is Notarization Required?

Each state’s Division of Motor Vehicles is the department that establishes requirements for notarizing a bill of sale. It is usually mandatory for motor vehicle bills of sale, but can also be required for the following types of forms:

Regardless of the property being sold, having a bill of sale notarized is recommended to prove that the sale was legitimate.

Where Can I Notarize a Bill of Sale?

Notaries can be found both in person and online.

In Person:

  • Financial institutions (e.g., banks)
  • Photocopy shops
  • Libraries
  • Colleges
  • Accountant/tax preparer offices
  • Law offices
  • Post office/shipping stores

By simply typing “notaries near me” into Google, one can find establishments that offer notary services.

Online:

Whether it’s for necessity or convenience, online notarization is a quick and easy means of having documents notarized from the comfort of one’s home or office. To do this, simply go to the eSign homepage and click “Notarize”. You will then be brought to Notarize.com. It costs $25 for a single notarization. You will need to have a webcam on your computer and a means of identifying yourself (such as your ID or passport).


How to Write

Download: PDF, Word (.docx), OpenDocument

Step 1 – Party Info

In the first field, enter the amount of money ($) the buyer is paying to the seller for the property. Then, write the full name of the buyer, followed by their mailing address. Repeat for the seller. On the last two (2) lines, write a precise description of the item(s) being sold.

Step 2 – Signatures

First enter the date the form is being completed. When the Notary Public is ready, the parties can print their name, inscribe their signature, and enter the date. Do not sign until directed to do so by the Notary Public.

Step 3 – Notarization

The lower half of the document is reserved for the Notary to fill out.