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Notarized Bill of Sale Form

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notarized bill of sale is a document designed to transfer possession of personal property from one person or entity to another. It contains fillable fields to allow for notarization, which is the process of having a certified third party witness the seller and buyer’s signatures. The primary purpose of notarizing a form is to prevent fraud. Without notarization, a person could attempt to pass a fake bill of sale (along with the seller’s forged signature) in an effort to claim the property as their own. Motor vehicles, RVs, motorcycles, and other types of property that are registered with the state require that proof of ownership documents contain notary acknowledgment.

Contents

What is Notarization?

Notarization is the act of having a government-commissioned representative verify that the signature on a document is legitimate. This involves:

  1. Ensuring the signer is who they say they are (their identity must be verified);
  2. Establishing that the signer understands what they are signing;
  3. Confirming they’re signing at their own discretion; and
  4. Witnessing the person signing the form.

Once the signer has inscribed their signature, the Notary will sign their own name, place their official stamp onto the document, and write information that identifies who they are. This can all be done digitally or in person.

When is Notarization Required?

Each state’s Division of Motor Vehicles is the department that establishes requirements for notarizing a bill of sale. It is usually mandatory for motor vehicle bills of sale, but can also be required for the following types of forms:

Regardless of the property being sold, having a bill of sale notarized is recommended to prove that the sale was legitimate.

Where Can I Notarize a Bill of Sale?

Notaries can be found both in person and online.

In Person:

  • Financial institutions (e.g., banks)
  • Photocopy shops
  • Libraries
  • Colleges
  • Accountant/tax preparer offices
  • Law offices
  • Post office/shipping stores

By simply typing “notaries near me” into Google, one can find establishments that offer notary services.

Online:

Whether it’s for necessity or convenience, online notarization is a quick and easy means of having documents notarized from the comfort of one’s home or office. To do this, simply go to the eSign homepage and click “Notarize”. You will then be brought to Notarize.com. It costs $25 for a single notarization. You will need to have a webcam on your computer and a means of identifying yourself (such as your ID or passport).


How to Write

Download: PDF, Word (.docx), OpenDocument

Step 1 – Party Info

In the first field, enter the amount of money ($) the buyer is paying to the seller for the property. Then, write the full name of the buyer, followed by their mailing address. Repeat for the seller. On the last two (2) lines, write a precise description of the item(s) being sold.

Step 2 – Signatures

First enter the date the form is being completed. When the Notary Public is ready, the parties can print their name, inscribe their signature, and enter the date. Do not sign until directed to do so by the Notary Public.

Step 3 – Notarization

The lower half of the document is reserved for the Notary to fill out.