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How to Write a Letter of Intent1. Address the Letter CorrectlyApplicants should find out who oversees the school’s application process to ensure the letter contains the proper titles with correct spellings.
2. Write an IntroductionA letter of intent should reintroduce the applicant to the school and express gratitude for their time and consideration. The introduction often expresses that the school is the applicant’s top choice. 3. Explain Motive for Choosing the SchoolThe school will want to know why the applicant wants to attend or work for their school over other institutions. For example, the applicant might appreciate the school’s culture, vision, or specific educational offerings.
4. Outline Skills and AchievementsThe letter should showcase the applicant’s academic background, personal experiences, research projects, and other achievements or qualities that would positively impact the school.
5. Provide Meaningful UpdatesAny recent developments can be noted in the LOI such as volunteer experiences, educational accomplishments, or new publications.
6. Close the LetterTo close the letter, the applicant should reiterate their intentions and appreciation for the committee’s consideration. Finally, the letter should be signed off with “sincerely,” “best wishes,” or a similar professional closing.
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When to Use a Letter of Intent
A letter of intent is typically used following an interview between a school and a prospective student or employee. Applicants will deliver the LOI to the school’s admissions office (or other committee) to express their commitment to enroll or accept employment.
While not applicable in all circumstances, candidates may wish to wait about a month post-interview before sending their letter. This waiting period demonstrates that they’ve had time to consider their options, and regardless of the other available opportunities, they’re still committed to the school.
Tips for Using a Letter of Intent
- Commitment – An LOI shouldn’t be used unless the applicant is fully committed to the school.
- Proofread – Applicants should carefully proofread the letter to eliminate grammatical errors.
- Submission Requirements – It’s best to contact the school in advance to determine the required letter format and preferred submission method.
- Second Letter – If the applicant does not receive a response after two months, it is generally acceptable to send a second letter restating their commitment and providing important updates.
Sample
Download: PDF, Word (.docx), OpenDocument
SCHOOL LETTER OF INTENT
[DATE]
[SENDER NAME]
[SENDER STREET ADDRESS]
[SENDER CITY, STATE, ZIP]
[RECIPIENT NAME], [RECIPIENT TITLE]
[SCHOOL NAME]
[SCHOOL STREET ADDRESS]
[SCHOOL CITY, STATE, ZIP]
Dear [RECIPIENT NAME],
My name is [APPLICANT NAME], and I am writing to express my intention to enroll at [SCHOOL NAME] for the upcoming school year. It was an honor to visit your campus last [INTERVIEW DATE] and interview with [INTERVIEWER NAME]. After learning more about the school’s [PROGRAM NAME] program, I am confident that my educational goals will be fulfilled should you accept my enrollment application.
I am a motivated and ambitious learner who has excelled in my academic endeavors. I have a GPA of [GPA] and have participated in many extracurricular activities, including [LIST ACTIVITIES]. I also joined the [GROUP NAME], which has allowed me to develop the skills and leadership abilities necessary to become a successful member of your campus community.
I firmly believe that [SCHOOL NAME] will give me the best opportunity to pursue a degree in [AREA OF STUDY]. During my campus visit, I was particularly drawn to the [LIST RESOURCES/OPPORTUNITIES OF INTETREST]. Should my application be accepted, these resources will surely aid in accomplishing my academic and professional objectives.
Thank you for taking the time to consider my enrollment. I hope you will view my application positively and allow me to become a thriving member of your student body. I’m excited to prove my abilities and dedication to [SCHOOL NAME], and I’m sure that I’ll be a great contribution to the school.
Sincerely,
[APPLICANT NAME]
Signature: ___________________
Letter of Intent vs. Letter of Interest
A letter of intent is sent only to one school and confirms the applicant’s commitment to becoming a student or faculty member if they are accepted. A letter of interest may be sent to any number of schools that the candidate is interested in and doesn’t necessarily convey a promise of commitment.