Job Offer Letter Templates (9)

A job offer letter is a formal document used to present part or full time employment to an individual. It is sent by the hiring party to detail the position and provide a written record that the candidate has been selected.

Job Offer Letter Templates (9)

A job offer letter is a formal document used to present part or full time employment to an individual. It is sent by the hiring party to detail the position and provide a written record that the candidate has been selected.

Last updated June 3rd, 2024

A job offer letter is a formal document used to present part or full time employment to an individual. It is sent by the hiring party to detail the position and provide a written record that the candidate has been selected.

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Sample

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EMPLOYMENT OFFER LETTER

[EMPLOYER NAME]
[MAILING ADDRESS]
[PHONE]
[E-MAIL]
[WEBSITE URL]
[INSERT LOGO]

Date: [DATE]

RE: OFFER OF EMPLOYMENT

Dear [CANDIDATE NAME],

We are writing you to offer employment and to join our organization under the following terms:

  1. Title: [POSITION]
    The job description is: [JOB DESCRIPTION]
  2. Start Date (est.): [START DATE]
  3. Pay: $[AMOUNT] hourly ($/hr) yearly (salary)
  4. Type: Full-Time Part-Time (If part-time, how many hours? [HOURS])
  5. Benefits: [ADD BENEFITS]
  6. Time-Off: [ADD VACATION/PERSONAL DAYS]
  7. Location: [ADDRESS]

This letter represents a binding non-binding offer and is valid for [#] days. Thank you for considering us as a possibility for employment.

Sincerely,

_________________________
[SENDER NAME]
[SENDER TITLE]

What Happens AFTER an Employee Accepts

After a candidate accepts a position there are a few steps that must be completed before they can be legally hired:

  1. Employment Eligibility Verification (USCIS Form I-9) – The employer should provide Form I-9 to employees to verify that they’re eligible to work in the U.S.
  2. Background Check – The employer should perform a background check to properly vet new employees.
  3. Employment Contract – The employer will want to draft and sign an employment contract to bind the employee to a working relationship.
  4. IRS W-4 Form – The employee must complete this form so that the employer can withhold the proper amount for taxes from the employee’s pay.
  5. Onboarding Checklist – An onboarding checklist can be provided to employees to acquaint them with the new position.
  6. Employee Handbook – A handbook that includes the policies regarding time off, “at-will” employment, overtime pay, and benefits should be provided.
  7. Withholding Taxes – Employers may sign up employees to a payroll service for withholding income taxes.