Firearm / Gun Bill of Sale Form

Firearm / Gun Bill of Sale Form

Last updated March 6th, 2024

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firearm (gun) bill of sale serves as official documentation that a firearm was sold from one person to another. It contains the contact information of the buyer and seller, details on the firearm(s), the type of payment used, and the parties’ signatures.

Completing a bill of sale serves as official proof that the buyer is the rightful owner and that the seller no longer has possession of the firearm.

By State



Download: PDF (Blank) | PDF (Sample Data)


Date: [MM/DD/YYYY]





Cost ($): [ENTER COST] Make: [MAKE] Model: [MODEL]
Action: Bolt | Semi-Automatic | Pump | Lever | Break
Caliber/Gauge: [CALIBER/GAUGE] Serial Number (SN): [SERIAL #]


The seller accepts monetary funds in the amount of [AMOUNT ($)] to be paid on the date of this bill of sale. Payment shall be made via [PAYMENT METHOD].


On this [MM/DD/YYYY], the buyer and seller agree to the above-described terms and conditions for the sale of the firearm.

Seller Signature: _______________________
Printed Name: [SELLER NAME]

Buyer Signature: _______________________
Printed Name: [BUYER NAME]

How to Sell a Firearm

Step 1 – Check State Laws

As the table below points out, firearm laws are diverse across the United States, as certain states contain heavy restrictions on how private transactions can take place (if at all). Even if the parties need to go through a dealer to complete the transaction, a bill of sale should be used.

Step 2 – Prepare the Firearm

If the firearm has been fired considerably prior to its last cleaning, the owner should take the time to completely strip the weapon, clean any carbon fouling, re-lubricate high-friction parts, and check for any broken or damaged components. A functioning, good-quality firearm will sell for far more money than one that is visibly of lower quality. In other words, spending money on maintenance and parts will almost always be worthwhile.

Step 3 – Determine its Value

One of the best ways of identifying the selling price of a used handgun or rifle is by looking at online postings for the same (or similar) firearm make and model. Sites that host used gun listings include:

For more valuable or collector-type firearms, using GunValues can produce more ‘accurate’ results (cost is $5 for 3-day access).

Step 4 – Sell In-Person / List Online

There are generally three (3) ways one can go about selling a firearm:

1. In-person (most recommended)

For states that don’t require a background check on private sales, the in-person route is the easiest. As long as the seller knows the buyer is a trustworthy/upstanding individual, the process is quite straightforward. Payment exchanges hands, the bill of sale is signed, and the firearm is given to the buyer.

2. Through a Pawnshop or Retail Store

Pawnshops that purchase used firearms are a good place for a firearm owner to bring in their gun for a valuation. Because the pawnshop purchases firearms with the intention to re-sell them for a higher price, the offer they give will be far lower than retail.

Selling the firearm to a retail store that purchases firearms (Cabelas, for example), can bring a slightly higher price, although the same principle applies.

Important: When handling a firearm, it should be unloaded, pointed in a safe direction, and treated as if it were loaded at ALL TIMES.

3. Online

While listing online can be practical and effective, such as reaching a wide range of potential customers, it requires certain actions to be taken in order to comply with state law. For example, firearms can only be shipped to an FFL (Federal Firearms License) holder. In other words, the buyer would need to receive information on the buyer’s FFL and ship it to that individual. There are several requirements when shipping firearms, which should be reviewed prior to starting the process.

Firearm Sale/Transfer Laws by State

Alabama None
Alaska None
Arizona None
Arkansas None
Laws – §§ 28050 – 28070
  • All firearm sales must take place through a dealer.
  • All sales require a Firearm Safety Certificate + proof of residency (not required for active/retired military and police).
  • Firearms must be registered.
Laws – § 18-12-112
  • Private gun sales must go through a dealer AND be approved by the CBI (Colorado Bureau of Investigation).
Laws – § 29-33
  • Private gun sales must take place through a licensed dealer.
  • The buyer must have the appropriate certificate.
  • The firearm must be registered.
Laws – § 1448B
  • Any unlicensed seller must perform a background check on the buyer through a licensed firearms dealer.
Florida None
Georgia None
Laws – § 134-2
  • The buyer must be 21 years or older.
  • The buyer must obtain a permit in order to purchase a firearm (background check included).
  • The firearm must be registered by the buyer within five (5) days after the sale.
Idaho Ch. 33
  • The buyer must be at least eighteen (18) unless they have written permission from parent/guardian.
Laws – 430 ILCS 65
  • The buyer must have a valid FOID card.
  • The seller must verify the buyer’s FOID card with the state police.
  • The seller must keep a record of the sale for a minimum of ten (10) years.
Indiana None
Laws – § 724.15
  • Restrictions are on handguns only. Buyers are required to have a “Permit to Acquire” or a “Permit to Carry.”
Kansas None
Kentucky None
Louisiana None
Maine None
Laws – § 5-124
  • Handgun and assault weapon sales must take place through a dealer. Does not apply to long guns.
Laws – § 128A
  • The buyer must obtain a Firearm Identification (FID) Card (issued by local police departments).
  • The seller must verify the buyer’s FID with the Dept. of Criminal Justice Information Services.
Laws – § 28.422a
  • Restrictions are for handguns only. The buyer must have a license to purchase a handgun OR a concealed carry permit that they present to the seller.
Minnesota None
Mississippi None
Missouri None
Montana None
Laws – § 69-2403
  • Restrictions are for handguns only. Buyers must hold a handgun certificate OR a concealed handgun permit (CHP). Long guns can be purchased through private sales without a background check.
Laws – NRS 202.2547
  • Sales among private parties requires a background check to be conducted through a licensed dealer.
New Hampshire None
New Jersey
Laws – Ch. 54
  • The buyer needs to hold a lifetime purchaser identification for long guns. Handguns purchase permits last ninety (90) days, and only one (1) firearm can be purchased per month.
  • Background checks are required for private firearm sales (both parties are required to go through a dealer).
New Mexico
Laws – § 30-7-7.1
  • All private gun sales must take place through a licensed dealer.
  • The buyer must pass a background check.
New York
Laws – § 898
  • A licensed dealer is needed in order to conduct a background check on the buyer. The dealer must also keep a record of the sale and provide proper documentation to state police.
North Carolina
Laws – § 14-402
  • Restrictions are for handguns only. Buyers must have either a handgun permit OR a concealed carry permit to purchase a handgun.
North Dakota None
Ohio None
Oklahoma None
Laws – § 166.435
  • Rifle AND pistol sales require going through a licensed firearm dealer. A record of the sale must be kept.
Laws – § 6111
  • Rules apply to handguns only. All handgun sales/transfers must take place through a licensed dealer.
Rhode Island
Laws – § 11-47-35.2
  • Background checks are required for rifle and handgun sales (must go through a licensed dealer).
  • A state-issued permit is required for handgun sales only.
  • There is a waiting period of seven (7) days after a firearm purchase.
South Carolina None
South Dakota None
Tennessee None
Texas None
Utah None
Vermont None
Laws – § 18.2-308.2
  • Effective January 2021, state law requires those that intend to sell a firearm for money (or anything else of value) to receive verification through a dealer that the buyer had been vetted through a background check AND been approved by state police.
Laws – § 9.41.113
  • All firearm sales must go through a licensed dealer and include a background check.
West Virginia None
Wisconsin None
Wyoming None