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General Bill of Sale Form

General (Generic) Bill of Sale is a multi-purpose form that can be used to structure the sale of any type of personal property. It can be printed and completed by-hand, or filled completely online through a PDF or Word editor. In order for a bill of sale to be widely accepted, it needs to contain certain types of information, which includes:

  1. The date of the sale,
  2. The contact information of the buyer and the seller,
  3. A description of the sold item and its price ($), and
  4. The signatures of all parties.

By State

What is a Generic Bill of Sale?

generic bill of sale is a document that proves a sale took place between a buyer and a seller. The form contains a description of the sold item, what the buyer paid for it, the contact information of both parties, and their signatures. Once completed, the form is kept by the buyer to prove they are the rightful owner of the said item. The form can be used for selling an item so long it is an item that citizens can legally own in the state they reside.

Commonly Used For

A generic bill of sale can be used for practically anything; popular items sold include:

  • Yard sale items
  • Electronics
  • Clothing
  • Furniture
  • Kitchen items
  • Garden tools
  • Books
  • Video games
  • Sports gear
  • Handmade gifts

Sample

Download: Adobe PDF, MS Word (.docx), OpenDocument

How to Write

Download: Adobe PDF, MS Word (.docx), OpenDocument

Step 1 – Seller + Buyer Information

To begin, the party preparing the bill of sale will need to type or write the following information into the correct fields:

  1. Date,
  2. Name,
  3. Address,
  4. Phone #, and
  5. Email address.

Step 2 – Property Description + Price

In the grey box, write a description of the personal property that is being sold. The more descriptive, the better – include any serial numbers, identifying markings, and manufacturing details (such as the year it was made). Below the description, write the amount ($) the buyer agreed to pay for the property.

Step 3 – Signatures

The buyer and seller will need to sign and print their names on the lines provided. eSign can be used for a paperless transaction by providing both parties a means of creating a binding electronic signature to the form. However, printing and signing the bill of sale by hand is valid as well. If desired, the parties can have one (1) or two (2) witnesses sign their names onto the form.

Step 4 – Notarization (Optional)

The last section on the second page is reserved for a notary public. If desired, either (or both) parties can have their signature notarized. So long the item being sold isn’t a motor vehicle, firearm, or boat, notarization is not required. Some people opt to have their signatures notarized for further proof that the seller’s signature is real.