Demand Letter Template (18)

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A demand letter is used to communicate a personal, legal, or financial grievance and lay out the sender’s demands that the recipient must fulfill. It is generally sent before filing a lawsuit to request an out-of-court settlement or repayment. A properly drafted letter will clearly state the sender’s demands, the deadline to comply, and the consequences of non-compliance.

Demand Letter Template (18)

A demand letter is used to communicate a personal, legal, or financial grievance and lay out the sender’s demands that the recipient must fulfill. It is generally sent before filing a lawsuit to request an out-of-court settlement or repayment. A properly drafted letter will clearly state the sender’s demands, the deadline to comply, and the consequences of non-compliance.

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Last updated April 19th, 2025

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A demand letter is used to communicate a personal, legal, or financial grievance and lay out the sender’s demands that the recipient must fulfill. It is generally sent before filing a lawsuit to request an out-of-court settlement or repayment. A properly drafted letter will clearly state the sender’s demands, the deadline to comply, and the consequences of non-compliance.

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What to Include

This basic format can be followed when writing a demand letter:

  1. Letterhead – The names and addresses of the sender and recipient and the date.
  2. Salutation – “Dear [Recipient Name],” “To Whom It May Concern,” etc.
  3. Explanation – A statement from the sender explaining the details and circumstances surrounding their demand that lead to them writing the letter.
  4. The sender’s demands – A clear description of the sender’s demands that the recipient must fulfill to avoid a lawsuit or other action.
  5. Deadline – A deadline by which they must respond and the consequences if they don’t.
  6. Signature – The signature of the sender or their representative.

By Type (18)

10-Day Payment

Attorney Demand Letter

Breach of Contract

Car Accident

Chapter 93A

Debt Validation

Final Demand (Payment)

Insurance Company

Payment Demand Letter

Personal Injury

Personal Property

Refund Demand Letter

Response Letter

Security Deposit

Settlement

Small Claims

UUMV

Unpaid Wages

Sending a Demand Letter

1. Gather Evidence

Before sending a demand letter, the sender should ensure they have sufficient evidence to prove their complaint. If the matter goes to trial, they may need material proof such as contracts, receipts, photographs, bank records, or police reports to back up their claim.

2. Verify Recipient

The sender should verify the recipient’s name and address and the exact person to whom the letter will be addressed. Depending on the circumstance, an account number or other reference may also be needed.

3. Send the Letter

When the letter is ready to be sent, it should be delivered to the recipient by certified mail to ensure the sender has a verified record of the mailing date.

Sample

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DEMAND LETTER

[SENDER NAME]
[SENDER ADDRESS]
[SENDER CONTACT INFO]

Date: [DATE]

[RECIPIENT NAME]
[RECIPIENT ADDRESS]

Re: [SUBJECT OF LETTER]

Dear [RECIPIENT NAME],

I, [NAME OF SENDER], am writing this demand letter as my FINAL NOTICE for: [ENTER DESCRIPTION OF DEMAND].

If there is no response to this demand letter by [DATE], all legal rights may be explored, including, but not limited to, legal proceedings necessary in accordance with state and federal laws.

This demand letter serves as official notice to you and may be tendered in court as evidence of your failure to cooperate. If legal action is to occur, you may be held liable for court fees, attorney’s fees, and damages.

I hope to resolve this matter as soon as possible.

Sincerely,

______________________
[SENDER’S NAME]